Do you know printer & copier security? Printer and copier security are essential because printer hard drives are unauthorised. These devices store sensitive information, including email addresses, passwords, company records and other confidential data. If a printer or copier were to be hacked by malware that copies this data onto another device, it could hurt your business in the long term. This blog post will provide you with some printer and copier security tips to protect your printers from potential risks!
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Why are printers and copier securities important?
Printers and copiers often store private company information, so printer security is necessary. Printer protections will keep your data safe from being accessed by unauthorised people or devices – and the printer itself! A printer hard drive can also be an entry point for malicious software to enter the network because they are connected directly.
Protecting printers with passwords:
Setting up a password on your printer may seem like overkill, but you’ll thank yourself later when someone else in the workplace tries to print something without authorisation. Setting up a printer password has two effects: firstly, if someone tries printing anything that requires this protection, they won’t get very far past selecting their desired output until they input said password; secondly, anyone who attempts to print something on a printer you have set up your password for will be denied access and asked again with the correct security code.
Protecting printers from unauthorised wirelessly printing:
Wireless connections are a great all-around convenience – but they can pose problems if someone else in the office decides to use them without permission when it comes time to do some work. To avoid this, ensure that any printer connected via Wi-Fi is protected by either a printer firewall or a wireless router’s firewall, which has been configured correctly (see below). Protecting copiers with passwords:
Copier passwords typically come into play during high volume copying jobs where many users need to share one machine at once. The most important thing about these devices is providing authorised people or reserving the printer/copier in advance.
What are printer safety procedures?
– Always use updated antivirus software for both Macs & PCs
– Change default login credentials (username/password)
– Allow only necessary access to those who need them – Disable guest account if applicable
– Restrict printer to only print on designated printer paper. It is essential not to place a printer in an area that will allow any user or visitor to add their documents to the printer without permission. When allowing user access, restrict it by job title where possible so you are limiting what users can do with your printers; for example, Marketing Managers should be able to set up marketing material, but they shouldn’t have complete control over managing other printer needs
– Limit printer use by location – If you have printers in more than one area, restrict printer use to the individual regions or create a printer for each need. For example, if there is an office printer and a copy machine that are both privately accessible but located in separate rooms of your office space, then designate them as such so employees know what they can print on which device
– Keep up with manufacturer’s updates (i.e., updating firmware) – This might seem like something small at first, but it will help prevent attacks from hackers who specifically target products like printers and copiers; this could also involve installing security patches when available
Why do we need to protect these often neglected hard drives?
– printer and copier are connected to the internal network
– printer is often used for copying sensitive documents
– printer (and more so, copiers) can store copies of confidential information on them after user prints or copies something from their computer. This includes emails with personal data in it
These devices should be renamed as “Printer & Copier Security” or “Device Safety”. They need security protection just like any other device because they contain private information that could have been exposed if not protected correctly. It’s essential to keep these important items safe by performing regular updates and ensuring your office spaces have designated printer locations per function. Just remember, Hiding printers away from public view doesn’t mean you’re keeping them secure!
Why is this blog needed?
By understanding printer & copier security risks and how to protect them, you can reduce the risk of a data breach. Printer devices must be located in an area where they don’t have access to public view for people who should not be touching these items, such as janitors or cleaners.
If your business has been hacked before due to printer device dangers, protecting this hardware is crucial! It would be best if you had somebody with printer expertise on staff.
